Notice for conducting general meeting while converting a company

SPECIMEN OF NOTICE FOR THE BOARD MEETING FOR CONVENING GENERAL MEETING FOR ALTERATION OF ARTICLES TO CONVERT A PUBLIC COMPANY INTO A PRIVATE COMPANY

 Shri<Name>Managing Director
Shri<Name>Whole-time Director
Shri<Name>Director
Shri<Name>Director
Shri<Name>Director
Shri<Name>Director

Dear Sirs,

Notice is hereby given that the next meeting of the Board of Directors of the company will be held at……………Hrs. on ………….(day)……. (month)………..20……….at the Corporate Office of the company at …………. to transact the following business:

1. To grant requests from directors for leave of absence, if any.
2. To confirm the minutes of the previous Board Meeting held on…….and the chairman to sign the same.
3. Directors to make disclosure of their interest, or changes thereof, if any.
4. To discuss and approve financial results for the quarter ended and to authorize the chairman to sign the same on behalf of the Board of directors of the company
5. To authorize the company secretary to arrange for the publication of the approved financial results in the English daily newspaper and the Hindi daily newspaper……. In their earliest available editions and also to send the same to the stock exchanges where the securities of the company are listed within forty-eight hours of the close of the Board Meeting.
6. To fix a time, date, and venue for holding an extraordinary general meeting of the company to transact the business as detailed in the agenda including an item for conversion of the company into a private company the draft whereof would be placed before the meeting as initiated by the chairman as a mark of identification.
7. To authorize the company secretary or any director to issue notice for the general meeting on behalf of the Board in accordance with the provisions of Section 101 of the Companies Act 2013 along with the Explanatory Statement as required under Section 102 of the Act.
8. Any other business with the permission of the chair. Please make it convenient to attend the meeting.

Thanking you,
Yours faithfully
(…………………………)
Company Secretary

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